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• > Legal Discovery Service

eDiscovery Overview

Performing a nightly backup of a company’s computer data is not the same as creating an archive. One of the main differences is that to comply with most regulations, email messages, their attachments and IMs must be stored in their original formats, and no one should have the ability to alter their content. This means that unlike a backup, which is usually made at the end of each day and designed to restore email servers after a problem, the archive is created at the front end, before a message reaches the end user’s computer, and stored in a non-rewritable format.

Jatheon’s Plug n Comply™ technology provides organizations the tools to efficiently respond to litigation requests:

• Removes the dependency on your IT department to locate and retrieve email
• Provides easy access to data by using an intuitive web interface.
• Offers a solution for the litigation support process allowing for classification of records and collaboration among internal discovery users including outside counsel
• Provides powerful, efficient and high volume searching capability – includes the capability of search entities including keywords or phrases
• Produces evidence by mass exporting to PDF, LDAP, or PST formats
  
  

Legal Discovery Challenges

An email systems archive is fully searchable, greatly simplifying the eDiscovery process. Let’s assume that a lawsuit is pending and all emails connected with a particular client are being reviewed, by your lawyers, the opposing party’s lawyers, or both. What can take months of billable hours by a team of lawyers and IT professionals can literally take minutes through a keyword search of an email archive.

In this scenario, three outcomes are possible:

In all three outcomes, early knowledge is key. If bad news is indeed uncovered, it’s to the company’s advantage to know this early on. Often the strategy is to settle on the case, thereby saving on legal fees. If good news is the result, this can quickly be shared with legal advisors for the opposition, who may opt to end the lawsuit. If no critical information is found, the company can proceed as necessary, secure in the knowledge that there will be no hidden surprises along the way.

eDiscovery – How It Works

Jatheon offers a comprehensive eDiscovery function with each appliance. There is nothing additional to purchase. The advanced searchability of the data contained in the archive allows Compliance Officers to review and export messages either in PST format or as a Portable Document File (PDF).

Searches are performed on the meta data as well as all of the message data including attachments.

The Compliance Officer also has the ability to place messages in a “Legal Hold”; the message data is preserved for legal or regulator review.